Here are some commonly asked questions about symposium.

Pre-registration

1.1 Why should I pre-register? Our pre-registration system benefits both you and the organisers.

  • For you, the lower your registration number, the higher priority you will get in the class allocation process. People who pre-register also receive newsletters keeping them updated on the symposium. Note: If you don't want to pre-register, but want to view the newsletters, they are freely available on our website.
  • For organisers,  our symposium is non-profit, and run by volunteers and pre-registration helps us to 1) identify likely numbers for planning purposes, and 2) pay the required deposits for class and exhibition venues and award evenings.

1.2 Can I use my email address to pre-register my friend? Yes you can, provided you enter different name and address. You can only purchase one pre-registration at a time.

1.3 Does GST apply? Yes, we are GST registered and our GST number is 133-306-072.

1.4 Does pre-registration give me free access to any events? No. You will be able to purchase tickets to the events when you register for classes. Tickets will also be available at the venue to purchase during symposium. Entry to the exhibition is complimentary if you register for a class.

1.5 Do I need to pre-register to visit the Merchant Mall? No. Access to the Merchant Mall is free to all.

1.6 What is the refund policy for pre-registration? The pre-registration fee is non refundable. If symposium needs to be moved (e.g. from 2022 to 2023) your pre-registration and priority number will be transferred to the new date.

Registration for Classes

2.1 When will registration for classes open? We intend to publish a downloadable booklet of classes in late 2021/early 2022.

2.2 What is the refund and cancellation policy for class and event registrations if you are registered but unable to come to Symposium 2022?  Notifications received by 28 February 2022 will receive a full refund less a $15 admin fee. Notifications received between 1 March and 31 May 2022 will receive a 50% refund less the $15  administration fee.  There will be no refund for notifications received after 31 May 2022.

2.3 What is the refund and cancellation policy for class and event registrations if we have to move the symposium date e.g to 2023? In the first instance fees paid will be transferred to the new date, but if you require a refund, you can contact us at hello@quiltsymposium2022.co.nz

2.4 What is the fee for changing classes. That is, when you have registered for one class and want to change to another class? A fee of $25 will be charged if you wish to change or cancel an allocated class (subject to places being available).

Bernina in the Making exhibition

3.1 Can Challenge quilts be exhibited prior to Symposium 2022? No

3.2 Do you need to be pre-registered to enter the Quilts in the exhibition? Yes, everyone needs to pre-register before they can enter quilts in the exhibition or enrol for classes. (You don’t need to enrol for classes to enter a quilt in the exhibition, but you do need to pre-register.)

3.3. What are the categories for the Open Exhibition? When you submit an entry you will be asked to categorise your quilt – traditional, contemporary and modern or art. Sometimes this can be hard to determine as quilt style is more a continuum than distinct categories. To assist you with deciding on the category, we have described the definitions that will apply for this exhibition. The exhibition committee reserves the right to change the category of any submitted quilt.

Other

4.1 What happens to any profits from Quilt Symposium 2022? We are a not-for-profit, and any surplus will be used to support quilting and quilters.

4.2 What is our privacy policy? Our website looks after your information securely (see Privacy Policy in the footer of the website). But the symposium committee may keep your name and contact details on record for the purpose of communicating to you about any future quilt symposiums e.g. giving you advance notice. Then we can proactively stay in touch with you, rather than depend on the pre-registration process. You can email us at hello@quiltsymposium2022.co.nz if you do not want us to pass your details to the next NZ symposium committee.